Personnel Management Solution

For personnel management nowadays it is crucial to have everything filed in perfect order, with all details and documents attached.

The eLink Advantage personnel management solution starts off with a project for a named vacancy to be filled. It can include the co-operative work of creating and agreeing the Job Description and Person Specification, the budget approval, and the placing of the advertisement(s) copy and contract(s) and finally with an image of the final advertisement as published.

The whole sequence is catered for:

• the receipt of responses, which can also be automatically entered from a website entry, also triggering various actions and emails

• document templates for acknowledging an application

• routine to scan in or attach the completed application form

• joint user actions for reviewing each application and jointly selecting the short-list

• templates for inviting people for an interview

• on-line multi-user diary in the shared calendars for agreeing convenient interview dates and with availability of interview rooms

• templates for interview notes on-line

• offer and acceptance etc

The staff record has now started, as the new person can be attached to the recruitment project (with its own documented audit trail.) The signed copy of acceptance can be attached and the Induction programme initiated. Again the multi-user diary in the shared calendars is available for making all the arrangements.

The personnel record holds first name, last name, title, sex, private address, three phone nos., three email addresses, language preference, title, birthday date, current skills, training required details, Next of Kin, Employment History, Ethnic origin, any special dietary requirements and there’s a general memo field. A photograph can also be added and CV and signed documents stored as images in the document management area. Individuals can be specifically authorised to view their own detailed records.

The system’s shared calendars can handle holiday and sickness calculations. The entire employee history with performance reviews and personal development plans is all directly attached and a disciplinary record added when necessary.

The benefits of the eLink Advantage personnel management solution are:

• Improved staff productivity and flexibility because all the information is immediately available and can be accessed and updated whenever and wherever

• Improved security and risk protection because the information is building into the Corporate Knowledge Base, held on a resilient system under high data protection rules

• Reduced time frame to filling a vacancy because all the delays in the system can be reduced or eliminated

• Reduced risk of personnel challenging the organisation on any of its policies or actions because they can see that the system has been operated properly and that that information will be presented at an Industrial Tribunal or in court.

The system stands on its own as your personnel management solution or because of the interconnection with other modules available within the eLink Advantage business management system, it can be used as a starting point for a more comprehensive business management solution.

Your initial solution can be amended and extended by you on-demand, live on your system at any time, it will grow and adapt to match how your organisation grows and adapts to your market needs.